Calgary Pro Musica Society is seeking an experienced and self-motivated part-time Administrator. The successful candidate will be a key contributor to the success of the Society, and will report to the volunteer Board of Directors. 

Accountabilities/Responsibilities: • Provide complete administrative assistance to the board of directors to manage the affairs of the society and its membership

• Manage all financial affairs of the Society under the guidance of the Treasurer, including the processing of invoices and expense reports

• Act as a liaison for the society’s members with the affairs of the society, both external and internal

• Oversee and manage the Society’s ticketing and subscription process throughout the season

• Organize meetings by coordinating logistics, preparing agendas and documenting action items • Organize and maintain Society files and correspondence and follow up on items

Required Skills, Experience and Qualifications: 

• Proven administrative support experience

• Advanced Microsoft Office skills a must (Outlook, Word, Excel,) 

• Advanced QuickBooks (or similar) accounting software skills a must

• Non-profit experience is an asset (Charities Returns, GST Returns, Alberta Gaming licenses, etc.)

• Experience with managing Alberta Gaming licenses and appropriate use of funds an asset

• Exceptional written and verbal communication skills 

• Coordinate, organize and manage various events which are held periodically throughout the year 

• Ability to multi-task, work proactively and accurately (attention to detail) in a fast-paced, rapidly changing environment, with minimal supervision 

• Confident dealing in high level situations with exposure to sensitive information, requiring considerable diplomacy, discretion and good judgment 

• Post-secondary education in Office Administration is an asset

• A positive, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy, and sincerity 

• Attention to details and operate according to strict deadlines

• Ability to exercise good judgment and work independently 

For more information about the Calgary Pro Musica Society, please see our website: www.calgarypromusica.ca

This is a part-time salaried position currently requiring 15 hours per week, with the potential to increase within 1-2 years. Hours are flexible however some regular business hours are required. Compensation will be commensurate with experience.

We thank all interested applicants; however, only qualified candidates will be invited for an interview.

Note that this position requires the successful completion of a criminal background check and Gaming Information Session with Alberta Gaming and Liquor Commission.

Submit resume and/or inquiries to info@calgarypromusica.ca

Deadline for submissions is November 15, 2016